TALOS-VMS.works

TALOS reduces your workload, without shifting it elsewhere or creating new work.

TALOS works with the customer and the workflow in mind. That’s why the interface is clear and uncluttered. “See what you need!” that’s the TALOS motto which means: Our user-friendly software remains intuitive even with complex processes.

 

TALOS VMS – one product, lots of possibilities

Enterprise
for the simple internal administration of your temporary employment management

Managed service providers
for the professional handling of service contracts

Master vendors
for the efficient management of your customers and co-suppliers

 

TALOS VMS Service-Cluster

 

Enterprise management

  • Managing customer structures on many levels
  • Flexible, from complex group structures right down to a simple facility
  • Management of supplier pools and contractual relationships
  • Creating intelligent distribution lists for job advertisements to different service providers
  • Following up relevant documentation, e.g. licence to supply temporary workers, clearance certificates
  • Administration of access authorisations to the VMS customer and partner portal

Job and candidate management

  • Workflows that can be configured in line with individual requirements and authorisations
  • Simple creation and publication of job advertisements
  • Convenient collection of candidate data by service providers
  • Skills-based matching and pre-selection of applications
  • Creation of long and shortlists and communicating them to customers in accordance with data protection laws
  • Recording customer feedback directly in the VMS without having to switch media

Temporary employment preparation and management

  • Calculation of and recommendations for the latest prices based on individual customer agreements
  • Drawing up of contracts in line with the legal framework and based on configurable document templates
  • Convenient electronic contract signing in the VMS without time-consuming postage (qualified electronic signature, QES)
  • Calculation of deadlines and tracking of the maximum loan period for temporary workers or admission to equal pay
  • Notification and alarm function when deadlines are reached

Pricing and accounting

  • Consideration of applicable price and tariff tables to ensure legally compliant accounting
  • Mapping of the relevant German wage agreements, including BAP, iGZ, industry award and customer wage agreements, e.g. ERA, in-house wage agreements
  • Importing time-management data directly from the customer system via interface
  • Processing different time types, shift models, break calculations and cost centres
  • Fully automated accounting procedures between labour supplier and labour user (collective billing) for unbeatable efficiency and quality (generation of savings)
  • Exports and forecasts for all participants and secure provisions via VMS portal

Reporting

  • Self-service dashboard for real-time data and KPI evaluations, incl. drill-down function
  • Selection from predefined reports/KPI, in particular overview and number of open positions, time-to-fill, lead-time analysis (time per process status)
  • Automated provision of configured management reports based on individual templates (e.g. presentation of the most important KPIs over time)
  • Evaluations and statistical forecasts taking into account seasonality, trends, and individual customer data using mathematical time series forecasts
  • Forecasting of sales volume for timely warning of budget overruns
  • Simulating the effect of future wage agreement changes and price adjustments by simulations and “what if” analyses using real data
  • Excel-compatible export of all data

Set-up and implementation

  • Personal consultant as regular point of contact who knows your situation and can develop customised solutions
  • Use of best practice standards or individual customisation – individual set-up and handover in each case
  • Configurability is our standard: flexibility by default – and if developments are required at any stage, our internal IT team is there for you
  • Innovative, workflow management module developed in house brings your business processes to life in the VMS

TALOS “out of the box”

Choose from our configurable best practice solution with TALOS “out of the box” or flexible customisation: We support you from the moments you make your first enquiry right through to successful implementation and user training.

The TALOS principle of digitisation

 

Efficiency and transparency can be integrated into modern software systems and IT architectures, without contradiction, if the applications are customised proactively, designed, and aligned with customer requirements based on specialist expertise. Against this background, our intelligent software provides solutions which are exclusively adapted to customer processes and which also automate the most complex of process landscapes: 

  • New development from a single source with a focus on performance and user-friendliness
  • Seamless integration into your system landscape thanks to flexible interfaces
  • Customisation by innovative workflow manager and digital process management
  • High impact thanks to our in-house development team and short decision-making processes, even in unforeseen circumstances

The automation of recurring administrative activities with the option for experts in front of a screen to view and intervene at the same time – man and machine don’t replace each other, they complement each other.

 

Agile development and continuous improvement

 

Agile development methods for constant focus on specific content and the use of the best possible code modules for all non-industry-specific purposes enable the targeted new and further development of our system – at high speed and without losing sight of the user perspective in the process:

  • Specially developed process management module for real workflow
  • management, versioning and making historical records of process and process variants
  • Instead of old liabilities, we offer future-oriented and forward-looking systems from a single source
  • Creativity and autonomy in the development team
  • Continuous improvement and innovation

Our membership in the Bundesverband IT-Mittelstand e.V. (BITMi) shows that: TALOS prioritises professional software development.

Competent and personalised support

 

Our controlled workflows are easy to understand and user friendly. However, should any problems occur, you can send your queries directly from the system – from exactly where the issue is. An internal support team will answer you in person, promptly and clearly:

  • In-house IT team for development, operation and support
  • German and English-language support
  • Support queries via the system, by phone or email
  • Our satisfaction guarantee: we aren’t satisfied with just closing the ticket, we want to actually solve the problem

For us, TALOS accountability means: Development and operation from one provider. So that that any problem can be solved quickly and as straightforwardly as possible.

GDPR conformity

 

For TALOS, data protection and data security mean the availability, reliability and confidentiality of your data. We never compromise when it comes to security: “privacy by default” and “privacy by design” go without saying.

 TALOS doesn’t just conform 100 % to the GDPR (General Data Protection Regulation) and the Federal Data Protection Act (BDSG), all data models and workflows are designed and optimised with a broad vision for the legally compliant handling of personal data.

 Hosting exclusively in ISO 27001 – certified high-performance data centres in Germany

Your data are secure with us!

Legal certainty

 

You take care of your core business, and so do we. Our experts always stay up-to-date for you, the system constantly works with the most up-to-date legal and wage agreement requirements: transparent and secure.

  • Development of temporary employment contracts that conform with the Temporary Employment Act (AÜG)
  • Calculating and reliable tracking of the maximum loan period or admission to equal pay
  • Timely notifications and complete alarm function for deadline tracking
  • Pricing conforms with all relevant tariff agreements and laws
  • Fully automatic end-to-end accounting without manual error sources
Sarah Schwarz

Sarah Schwarz You have questions? +49 8431 431209-6

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You are interested in our VMS?

I would be happy to talk to you about it!

Sarah Schwarz

Sarah Schwarz
Senior Consultant

TALOS Workforce Solutions GmbH
Burgwaldring 17
86697 Oberhausen-Kreut

E-Mail: sarah.schwarz@talos-wfs.de
Phone: +49 8431 431209-6